Executive Assistant Office Manager Job at Ikon Search, Chicago, IL

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  • Ikon Search
  • Chicago, IL

Job Description

Our client, an international consultancy with offices in the US, UK, and Europe is looking for an experienced Office Manager/Executive Assistant to join the team on a permanent basis. They are such a welcoming team, and the successful candidate will join a group of high-achieving yet down-to-earth people. This is an additional headcount due to company growth.

As the EA/Office Manager you will ensure the smooth running of the Chicago office (20%) while simultaneously supporting three partners and a wider team of about 5 (80%).

Duties include:

  • Front-of-house support including meet and greet, answering phones
  • Ensuring supplies are always stocked; liaising with vendors and building management
  • Playing a key role in maintaining a happy and motivated team environment; arranging office celebrations
  • Complex calendar management
  • Making travel arrangements including flights, ground transportation, and hotels
  • Collating and inputting data into the CRM on behalf of your executives
  • Liaising with clients to set up meetings
  • Adhoc administrative support

To be considered, candidates must have at least 3 years of experience in a similar role, preferably within professional or financial services. You will ideally have experience supporting a Business Development team or be highly proficient in Excel and additional CRM systems. You will have a positive attitude and be approachable and warm, as well as having the confidence to work well with senior individuals at the firm.

Full benefits included! This role is in-office 5 days a week.

Job Tags

Permanent employment,

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