Job Description

A private equity firm in Midtown Manhattan is seeking a highly organized Executive Assistant & Office Manager to join their team.

Responsibilities:

Executive Assistant

• Manage complex executive calendars, prioritizing meetings and workflow.
• Coordinate domestic and international travel, including itineraries and logistics.
• Prepare expense reports via Concur.
• Assist with onsite summits, including catering and logistics.
• Provide light onsite support for co-founders (meal prep, coffee orders, printing, etc.).
• Support the team with various administrative tasks.

Office Management

• Maintain a clean, organized, and welcoming office environment.
• Manage office and grocery supply orders, as well as three weekly team lunch orders.
• Oversee vendor relationships, including cleaning services and building management.
• Handle guest security check-ins and reception.
• Manage conference room schedules and guest workspaces.
• Provide light IT support (Zoom/AV setup) and assist with mail and deliveries.
• Coordinate onsite events and happy hours.

Requirements:

• 3–6 years of administrative experience (Private Equity or related industries preferred).
• Bachelor's degree required.
• Strong problem-solving, organizational, and multitasking skills.
• Proactive, highly responsive, and able to work independently.
• Proficiency in Microsoft Office and Zoom.

Fully onsite, Monday–Friday

Salary: Up to $140,000 + bonus

Job Tags

Similar Jobs