Executive Personal Assistant Job at C-SUITE ASSISTANTS, Miami, FL

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  • C-SUITE ASSISTANTS
  • Miami, FL

Job Description

Job Description

Executive Personal Assistant to CEO/Founder, Investment Management Firm, Miami, Florida

The Founder/CEO of a boutique investment management firm that is based in New York with the CEO/Founder residing in Miami is looking for an Executive Personal Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the CEO is well-organized and prepared professionally and personally, providing “high touch” support, taking as much off his plate as possible to focus on the business. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW executive, is a creative thinker who thrives on problem-solving and also has the maturity to work remotely successfully, meeting with the Founder/CEO as needed around Miami or at his home office.

About the Job

  • Manage the CEO’s busy calendar and coordinate meetings, personal and professional
  • Optimize the executive’s time and priorities, acting as gatekeeper
  • Coordinate travel and logistics, including detailed itineraries, personal and professional
  • Prioritize emails and craft emails and any other correspondence on his behalf
  • Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings
  • Maintain utmost discretion and handle sensitive information professionally
  • Personal work, errands, handle any household issues, personal projects
  • Ad hoc projects; plan dinners, events

About You

  • 5+ years supporting a HNW C-suite executive preferably in the finance or hospitality space.
  • Proactive and anticipatory mindset – always ten steps ahead
  • High emotional intelligence and strong judgment; able to act independently
  • Ultra-organized and detail-oriented with great project management skills
  • Microsoft Office Suite; tech savvy, AI tool experience a plus
  • Strong communicator, diplomat, and relationship-builder
  • Discreet, and trustworthy
  • A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality.

Base salary plus discretionary bonus, Comprehensive health benefits

Job Tags

Work at office, Remote work, Home office,

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