Job Description

The Senior HR Specialist supports the day-to-day operations of the Human Resources department. This position assists with a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. The role serves as a key resource for employees and management, ensuring that HR policies and procedures are implemented effectively and consistently.

Role and Responsibilities:

Recruitment & Onboarding

• Coordinate job postings, candidate screening, interview scheduling, and communication with applicants.
• Assist hiring managers throughout the recruitment process, ensuring a smooth and efficient experience.
• Prepare and send offer letters, background checks, and onboarding documentation.
• Facilitate new hire orientation and support onboarding activities.
• Employee Support & Relations
• Serve as the first point of contact for HR-related questions from employees.
• Provide guidance on policies, procedures, and HR tools or systems.
• Escalate employee concerns appropriately while maintaining confidentiality and professionalism.
• Help support a positive workplace culture and employee engagement efforts.
• HRIS & Records Management
• Maintain accurate employee data in the HR Information System (HRIS) and other databases.
• Ensure timely updates for new hires, terminations, promotions, and changes in compensation or status.
• File and maintain confidential personnel records in compliance with legal requirements.
• Benefits & Payroll Support
• Assist with benefits enrollment, changes, and inquiries related to health, dental, vision, life insurance, and other programs.
• Support annual open enrollment processes.
• Partner with payroll to ensure accurate processing of timekeeping, lunch premiums, deductions, and other payroll-impacting changes.
• Compliance & Reporting
• Ensure HR practices are compliant with federal, state, and local employment laws.
• Assist with audits, employee file reviews, and mandatory reporting.
• Support workplace safety and leave administration (FMLA, ADA, etc.).
• Projects & General Support
• Participate in HR initiatives such as performance review cycles, engagement surveys, training programs, and DEI efforts.
• Assist in planning and executing employee events, recognition programs, and other HR-led activities.
• Continuously identify and recommend process improvements.
• Other projects as assigned by management.

Qualifications and Education Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 3 to 5 years of experience in a generalist or coordinator-level HR role.
• PHR, SHRM-CP, or similar certification a plus.
• Financial Services experience a plus.

Skills & Competencies:

• Knowledge of California HR principles and employment law.
• Strong interpersonal and communication skills.
• High level of professionalism and confidentiality.
• Strong organizational skills with attention to detail.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency with HRIS platforms (e.g., ADP, Workday, BambooHR, Cornerstone) and MS Office Suite.

Apply now and one of our recruiters will reach out to you!

Balance Staffing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other characteristic protected by federal or state law.

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