An Administrative Specialist performs assist-level office support duties and provides specialized Program support for an administrative department, or program. Administrative Specialists perform a wide range of administrative and personal assistant duties, including conducting research, data analysis, preparing statistical reports, spreadsheets, and preparing correspondence and reports. The general safety job description involves ensuring a safe working environment by identifying and mitigating hazards, providing training, and investigating incidents. This includes developing and implementing safety programs, conducting inspections, and promoting a safety-conscious culture within the workplace.
Job Responsibility:
Collect and analyze safety-related data and create a report
Statistics by analyzing incident situations through data
Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible.
Developing and Implementing Safety Programs:
Safety professionals regularly inspect workplaces to identify potential hazards, such as unsafe equipment, poor housekeeping, or hazardous materials.
Safety professionals investigate workplace incidents, accidents, and near-misses to determine root causes and implement corrective actions.
Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Perform basic statistical calculations on data for reports and presentations.
Support human resource and payroll processes as a primary contact or backup for Payroll preparation or certification, leave tracking, appointment papers, and other requirements.
Arrange and coordinate travel and travel reimbursement for staff. Compile and maintain information that may require web or library research, gathering, compiling, and updating data and records. Perform other administrative duties as required to support the mission and function of the unit. Prepares and maintains maintenance related documents; daily report and check sheet. Working schedule can be changed Day time or Nighttime. Overtime can occur. Flexible work with weekends if possible (Additional allowance $350.00/ per day).
Requirements:
An Associate's degree in office administration or a related field may be preferred
0-1 years of experience for entry-level positions
Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
Experience using business email services, such as Microsoft Outlook
Previous experience with, or an ability to learn to use standard office equipment, such as modern phone systems, fax machines, and copy machines
Comfort multitasking and handling multiple requests from different individuals and departments
Ability to work quickly and in a potentially high-stress environment
Strong communication skills and extremely self-motivated when managing communication channels
Highly organized and capable of creating organizational systems that others easily utilize
Must have the following competencies:
Be an analytical thinker/Problem Solver/Decision Maker
Have excellent time management/Resource management
Organized planner/Attention to detail
Results-oriented/Takes initiative
Development of others/Teamwork
Innovative/Creative
Build Relationships/Client Focused/Service Minded
Self-motivated, responsible in work
Positive mindset and active personality
Great interpersonal skills/Communicator
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