Job Description

Job Description

Staff Accountant

Overview

The Staff Accountant is responsible for managing employee travel and expense activity while supporting core accounting functions, including month-end close, reconciliations, and financial reporting. This role ensures compliance with company policies, maintains accurate financial records, and supports efficient accounting operations.

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Key Responsibilities

Travel & Entertainment (T&E)

· Review, audit, and process employee T&E expense reports for accuracy, completeness, and policy compliance

· Validate receipts, business purpose, coding, GL account assignment, and approval workflows

· Reconcile corporate credit card transactions and ensure timely submission of expense reports

· Serve as the primary point of contact for employee questions related to T&E policies and systems

· Monitor compliance with travel and expense policies and escalate exceptions as needed

· Identify trends, policy gaps, or recurring issues and recommend improvements

General Accounting

· Prepare and post journal entries, including accruals, reclasses, and expense allocations

· Perform monthly balance sheet and income statement account reconciliations

· Support month-end and year-end close processes

· Assist with general ledger maintenance and variance analysis

· Support accounts payable and expense-related accounting activities as needed

· Assist with preparation of financial reports and schedules for management

Internal Controls & Compliance

· Ensure expenses comply with company policy, GAAP, and IRS requirements

· Maintain documentation to support audits and internal reviews

· Assist in updating and maintaining accounting and T&E policies and procedures

Reporting & Process Improvement

· Prepare periodic T&E and expense reports for management review

· Support budgeting and expense tracking initiatives

· Assist with implementation, testing, and optimization of expense management tools (e.g., Concur)

· Recommend process improvements to increase efficiency and accuracy

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Qualifications

· Bachelor’s degree in Accounting, Finance, or related field

· 3-5 years of accounting experience; exposure to T&E or accounts payable preferred

· Working knowledge of GAAP and general accounting principles

· Proficiency in Excel and accounting or expense management systems

· Strong attention to detail and organizational skills

· Ability to communicate effectively with employees at all levels

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Preferred Skills

· Experience administering corporate credit card programs

· Familiarity with IRS requirements for travel and entertainment expenses

· Experience in a corporate accounting or finance environment

· Ability to analyze data and provide actionable insights

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