Job Description
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Job Description - Contracts Manager (250003JE)
Agency Overview
The Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth. We are stewards of the Commonwealth’s assets, which include 5.5 million square feet of state buildings. As an agency, we care for the people of our state and the future of our planet.
We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealth’s citizens and help achieve a zero-carbon future.
We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions.
We support the growth of the Commonwealth’s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth.
We work to expand access, opportunity, and equity to create more inclusive services, planning, and outcomes for all the citizens of the Commonwealth.
DCAMM is a central agency in implementing several key policy priorities of the Healey-Driscoll Administration, including promoting decarbonization and climate resilience in all state facilities, identifying and facilitating opportunities to repurpose underutilized state property for housing production, and increasing the participation of underrepresented groups in public construction contracting and in the public construction workforce.
Position Summary
The Fiscal Officer VI/Contracts Manager is responsible for managing a team of 6 staff performing a range of administrative processes directly related to contracting; including preparing and reviewing construction, design, house doctor, and energy-related contracts in accordance with all applicable state law and regulation; processing of all encumbrances; ensure timely and accurate processing of contracts to execution through all steps in the process; processing of Interdepartmental Service Agreements (ISAs) and reporting of fixed asset accounting to the Office of the Comptroller. This is a hybrid position which requires the ability to multitask and track an array of assignments in a fast-paced environment. Requires the ability to coordinate and communicate with a range of stakeholders, both within and outside of DCAMM.
Duties and Responsibilities:
Provide supervision for six (6) staff members who are involved in all contract processing.
Explain contracting requirements to relevant DCAMM staff, Designers, and Contractors.
Provide information to other state agencies relative to public construction laws and procedures.
Manage agency Design and Construction contract preparation and execution. Direct approval of contracts by communicating with various state agencies, vendors, and our legal team prior to the start of the project.
Review requests to commit funds to ensure that funds are properly utilized and that sufficient funds are available to process encumbrance transactions in MMARS. Coordinate with budget managers when issues arise. Oversee commitment/encumbrance approval process through completion in both Trimble (formerly eBuilder) and MMARS.
Manage annual fixed asset accounting and reporting process, along with other financial projects.
Manage ISA process including an annual review of expiring ISAs and extension of ISAs, as required.
Develop and implement ways to respond to changing requirements and to improve overall unit production.
Management and oversight of fixed asset reporting.
Other duties as assigned.
Qualifications
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.
III. A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.
IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Official Title: Fiscal Officer VI
Primary Location Job Job : Accounting and Finance Agency Agency : Division of Capital Asset Management Schedule Schedule : Full-time Shift Shift : Day Job Posting Job Posting : Apr 11, 2025, 6:32:30 PM Number of Openings Number of Openings : 1 Salary : 110,000.00 - 120,000.00 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Nancy Daiute - 6176803880
Bargaining Unit: M99-Managers (EXE)
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: Yes
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Job Tags
Full time, Contract work, Part time, For contractors, Work experience placement, Shift work,