Job Description
Associate Document Control Specialist
Hillsboro, OR 97124
Duration:12+ Months
Pay rate: $25- $29.64/hr.
Job description:
RESPONSIBILITIES
- Responsible for the administration and management of Facilities Engineering records in an effective and efficient manner within the company’s Hillsboro, Oregon facility.
- Prepare and organize documentation procedures following company quality policies.
- Assist departments with equipment and system documentation.
- Coordinate system implementation and prepare required documentation.
- Identify process improvements and provide recommendations related to established workflows.
- Work directly with Facilities Engineering and various Quality teams.
- Maintain open communication with management, co-workers, customers, and counterpart staff across other company sites.
- Conduct work in an FDA-regulated environment.
- Take ownership of responsibilities and drive change both locally and within the broader company network.
- Manage all Turn-Over-Packages (TOPs) and Commissioning Packages for site projects.
- Maintain consistent communication with management, co-workers, customers, and counterpart staff across sites.
QUALIFICATIONS / REQUIREMENTS
- Proficient in Enterprise Content Management (ECM) applications for archiving, managing, and accessing engineering documents, drawings, and project documentation (including TOPs and commissioning records).
- Proficient in FileMaker Pro.
- Serve as a point of contact for managing and archiving maintenance activities using QualityDocs Document Management.
- Advanced knowledge of ECM and EDMS to support Business Process Management activities.
- Ability to develop and document workflow practices and routine task activities.
- Provide documentation support for investigations, discrepancies, and corrective actions.
- Provide daily assistance to site personnel as needed.
- Ability to read, interpret, and produce Facilities Engineering documents.
- Thorough knowledge of cGMP compliance.
- Advanced documentation skills ensuring all project files and system documentation are maintained at a superior level.
- Proficient in EDMS (QualityDocs) for change management of Facilities Engineering documents.
- Strong technical writing skills, including preparing technical reports and revising technical documentation and procedures.
- Proficient in Microsoft Word and general office productivity tools.
- Ability to work overtime or temporarily modify work schedule to meet site obligations.
- Able to work effectively with minimal or no supervision.
- Ability to lift 50 pounds.
TRAINING DUTIES
- Attend all required cGMP training as specified by department policy.
- Attend all required Safety training according to department guidelines.
- Complete on-the-job training following established training procedures.
EDUCATION / TRAINING
- High school diploma or GED required; one to three years of related experience and/or training, or an equivalent combination of education and experience.
- Proficient with relational database systems (e.g., MS Access, Oracle).
- Experience with project management systems such as TouchPoint, Condor, Trackwise, MS Project.
- Experience with data reporting tools (e.g., MS Access, Excel).
- Basic knowledge of SAP or similar CMMS programs.
- Advanced knowledge of Windows environments.
- Must be detail-oriented, accurate, and thorough.
- Must have a helpful, friendly, and outgoing personality with strong customer service skills.
- Excellent problem-solving skills with persistence to resolve outstanding issues.
- Strong analytical abilities.
- Excellent organizational skills.
- Strong interpersonal skills.
- Proficiency in both oral and written communication is essential.
Benefits:
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Job Tags
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