Job Description

The Executive Legal Assistant will provide high-level administrative and legal support to senior attorneys, partners, and firm leadership . The ideal candidate will be proactive, highly organized, and able to thrive in a fast-paced environment. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

• Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for senior attorneys and partners.
• Document Preparation: Draft, edit, and proofread legal documents, correspondence, and presentations with precision and professionalism.
• Case Management: Assist with legal filings, maintain case files, and ensure timely document submissions.
• Client Relations: Serve as a key point of contact for clients, managing communications with professionalism and discretion.
• Meeting Coordination: Prepare materials, agendas, and follow-up action items for internal and external meetings.
• Billing and Expense Management: Process invoices, track billable hours, and manage expense reports for senior attorneys.
• Research and Compliance: Conduct legal research, monitor case developments, and ensure compliance with firm policies and industry regulations.
• Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.

Qualifications & Experience:

• 5+ years of experience as a Legal Assistant, Executive Assistant, or in a similar role within a law firm or corporate legal department.
• Bachelor’s degree preferred ; Paralegal certification is a plus.
• Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal research tools.
• Familiarity with document management systems, billing software, and legal technology .
• Strong written and verbal communication skills .
• Ability to prioritize tasks, meet tight deadlines, and manage multiple projects simultaneously.
• Exceptional attention to detail and organizational skills .
• Professionalism, discretion, and the ability to handle highly confidential information .

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